Executive Assistant - Toronto

The ideal candidate will excel in managing schedules, coordinating meetings, and handling confidential information with discretion.

Responsibilities:

• Manage and maintain executive calendars, ensuring efficient scheduling of meetings, appointments, and events.
• Coordinate and organize conference calls and virtual meetings using platforms such as Cisco Webex.
• Prepare and edit correspondence, reports, and presentations with a high level of accuracy.
• Handle travel arrangements, including booking flights, accommodations, and processing expense reports through systems like Concur.
• Oversee timekeeping and payroll processes using tools such as Kronos and About Time.
• Act as the primary point of contact for internal and external communications, ensuring timely and attentive responses.
• Maintain and update CRM systems to ensure accurate and up-to-date records.
• Assist with financial services tasks, including budget tracking and invoice processing.
• Provide support during team meetings by preparing agendas, taking minutes, and following up on action items.
• Ensure confidentiality and a high level of attention to detail in all interactions and tasks.