Office administrative assistant

Overview

Languages

English

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and specialization

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Database software
• Simply Accounting
• Adobe Acrobat Reader
• Electronic mail

Additional information

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Client focus
• Reliability
• Time management

Benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

• Maternity and parental benefits