HR & Executive Assistant

You will play a crucial role in supporting these business functions, while building a career with an organization who are dedicated to making a positive impact on communities.

Responsibilities:

• Support the recruitment process by sourcing candidates, performing reference checks, assisting in shortlisting and issuing employment contracts.
• Set-up, update and maintain employee records in HRIS (BambooHR).
• Schedule and coordinate meetings, interviews, and HR events.
• Facilitate on-boarding and orientation for new hires to ensure seamless integration to the team.
• Coordinate internal and external training programs.
• Ensure departmental training requirements are up to date.
• Processing government grant applications for team training.
• Assist with HR related inquiries or requests and provide support.
• Maintaining Health & Safety Profiles.
• Management of subcontractor folders.
• Administration of company’s benefit plan.
• Facilitate Company Performance Reviews.
• Participate in monthly H& S meetings.
• Assist with updates/development of HR policies and procedures.
• Work closely with and report to the VP, assisting with other projects and duties as assigned.

• Payroll assistance (timesheets, payroll summary, benefits reconciliation).
• Processing VISA and expense reports.
• Credit checks (vendors and customers).
• Collections (collecting, follow ups, reports, monthly statements).
• Operational Accounting support - data entry AP/AR/GL, generate reports, assist with monthly PST self assessment, expense and revenue. reconciliations, assist with document’s request / backups, etc.
• Cheque Runs and Deposits (occasional bank trips required)
• Assist with Month End, Quarter End and Year End Activities.
• Various duties related to accounting support during vacation periods or high volume.
• Other projects and duties as assigned by the Financial Controller.