Financial Payments Coordinator
Job Description:
Financial Payments Coordinator
Public Works – Transportation Maintenance
Contract Full-Time; 13 Months
Salary Range: $67,772 - $84,714 per annum
Work Mode: In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve.This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.
Location: 2 Copper Road, Brampton, ON.Hours of work: 35 hours per week
The role:
The Coordinator, Financial Payments provides senior administrative and technical support to the Manager, Supervisor, Project Managers, and technical staff, assisting with project financials, accounting, invoicing, and payments.
What you’ll do:
- Generate and format reports, forms, documentation, and correspondence according to standards while maintaining confidentiality.
- Process payment certificates and invoices for capital and operating projects.
- Liaise with senior financial analysts, accounts receivable, accounts payable, and purchasing on various financial-related matters.
- Update and ensure accuracy in tracking project status, including PM assignments, close-outs, and under-maintenance start/end dates.
- Conduct tender analysis for in-house projects and prepare the "Schedule of Unit Prices" in MS Excel as back-up for progress payment certificates.
- Generate and format reports for monthly meetings or on an ad hoc basis.
- Assist with tri-annual and year-end projections and reporting, focusing on accruals and cash flows.
- Complete contract progress reports for insurance surety companies.
- Generate requests for purchase orders, requests for cheques, and other financial transactions.
- Perform journal entries from various accounts between projects.
- Ensure that adequate back-up and necessary documentation, such as WSIB clearance certificates and substantial performance documents, are provided.
- Assist in preparing legal, tender, or technical documents as assigned by the Manager.
- Performs other duties as assigned based on operational needs.
What we require:
- Community college diploma and/or post-secondary courses in Administration, Business, and/or Project Management, plus a minimum of five years of related experience.
- Excellent verbal and written communication skills to interact effectively with staff at all levels.
- Strong mathematical aptitude, information-gathering, and problem-solving skills, with demonstrated financial experience.
- Excellent computer skills, including proficiency in MS Outlook, Word, Excel, and PowerPoint.
- Knowledge of Computerized maintenance Management systems (CMMS) such as Hansen
- Strong organizational skills with effective and efficient time management abilities.
- Ability to work independently in a self-directed manner within a collaborative team environment.
- Knowledge of municipal financial processes, procedures, and project management needs would be an asset.
Perks @ Peel and why you will love working for us:
- You’ll enjoy top-notch benefits, including a comprehensive Health, Dental, and Vision plan starting on your very first day.
- Optional enrolment in the OMERS Pension Plan ensures peace of mind as you secure your future.
- Your vacation time grows with you, starting with 3 weeks of vacation per year to help maintain a healthy work-life balance.
- You’ll have 3 paid personal days and floating holidays to recharge whenever you need, giving you the flexibility to take care of yourself.
- Annual performance reviews with merit increases ensure that your hard work is recognized and rewarded.
- You’ll work in a supportive and respectful culture where leadership genuinely cares, and inclusivity is celebrated.
Interview: Our recruitment process will include video conference technology.
Kindly ensure to regularly monitor your spam and junk email folders, as important communications may be directed there.
Peel Region remains committed to uninterrupted service delivery during the transition outlined in the Peel Transition Implementation Act, 2024, introduced by the Ontario government on December 12, 2024. If passed, this legislation would transfer responsibility for regional roads and stormwater infrastructure to Brampton, Caledon, and Mississauga by July 1, 2026, or as determined by the Minister.Waste collection and two community recycling centres in Mississauga would also transfer to the City of Mississauga. Peel Region continues to offer meaningful opportunities for skilled professionals to make a lasting impact during this period of change and beyond.
For more details, visit peelregion.ca/transition.
If this opportunity matches your qualifications and experience, please apply on-line.
About Us:
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking.At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information:
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available.Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users.As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.