Executive Assistant

We are offering an exciting opportunity for a fluently bilingual Executive Assistant in Ottawa, Ontario. The successful candidate will provide high-level executive and administrative support services to the CEO. This role involves managing complex tasks, maintaining effective communication with the executive team, and ensuring the smooth operation of day-to-day activities.

Responsibilities:

• Serve as the primary point of contact between the CEO, VP, and internal/external stakeholders, facilitating information flow.
• Manage the CEO's and VP's calendar, including arranging meetings, appointments, and domestic and international travel.
• Assist in organizing and managing logistics for internal and external meetings, conferences, and events.
• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.
• Conduct research and compile data to support the CEO and VP in decision-making.
• Maintain and organize confidential files and records to ensure easy access and confidentiality.
• Process expense reports, invoices, and other administrative tasks efficiently.
• Collaborate with other executive assistants and team members to streamline operations and improve administrative processes.
• Provide occasional support to other executives as directed by the CEO.
• Assist in the budget and procurement of products and services on behalf of the CEO and VP.