Executive Assistant
The BC Principals’ & Vice-Principals’ Association (BCPVPA) is a dynamic professional organization that serves and represents more than 2,700 school leaders across BC’s K–12 public education system. With a mission rooted in advocacy, leadership development, and member support, BCPVPA plays a critical role in shaping the direction and success of educational leadership throughout the province.
We are seeking an experienced and highly organized Executive Assistant to support our President, Executive Director, and elected Board of Directors. This pivotal role is ideal for a professional with a strong background in executive-level administrative support, a deep understanding of governance, and ideally, experience in the public education or broader public sector.
As Executive Assistant, you will be the linchpin of administrative operations at the leadership level—supporting decision-makers, managing board governance logistics, coordinating high-level meetings and communications, and ensuring seamless connections with stakeholders across the province.This position requires the utmost professionalism, sound judgment, and a proactive approach to anticipating needs and managing competing priorities.
Key Responsibilities- Provide high-level executive administrative support to the President, Executive Director, and Board of Directors.
- Coordinate logistics, materials, and scheduling for Board, Committee, and senior leadership meetings.
- Prepare and distribute agendas, briefing notes, correspondence, and presentation materials.
- Attend Board and committee meetings to take detailed minutes and manage follow-up on action items.
- Manage complex scheduling and travel arrangements for the President (including school visits across BC).
- Liaise professionally with internal and external stakeholders including the Ministry of Education, school districts, and BCPVPA members.
- Collaborate with the Event Planner to support conferences and special meetings.
- Maintain governance records and support archiving and documentation procedures.
- Oversee basic office operations (IT coordination, deliveries, facility support, security).
- Provide guidance and support to administrative colleagues and contribute to overall team cohesion.
- Host and manage virtual meetings using Zoom, including breakout room functionality.